Creating & Managing Events

Events help you organize and track the conferences, networking sessions, and meetings where you build relationships. Here is how to create and manage them.

Creating a new event

1. 1

   Click "Add New Event"

   From the Events page, click the "Add New Event" button to open the creation modal.

2. 2

   Enter event details

   Fill in the event name, description, and location. The name is required; the rest are optional but help with organization and searching.

3. 3

   Choose the event frequency

   Select whether this is a single-day event, multi-day event, or recurring event. For multi-day, set start and end dates. For recurring, choose a frequency and end condition.

4. 4

   Set cost (optional)

   If the event has an attendance cost, enter it here. This helps you track event spending for ROI analysis.

5. 5

   Save the event

   Click "Save" to create the event. You will be taken to the event detail page, where you can add the contacts you meet there. A single- or multi-day event records your attendance for each of its days as it is created.

An event can also be added for you: when you sign up through an event organizer's link, or open that link while signed in and add the event, Booked55 creates it with the event's name, dates and location and the organizer in its description, assigned to you. Opening the link again doesn't add a second copy. See Signing up through an event's link.

Event fields

Find details

For a conference, a trade show or any other public event, you don't have to type the rest. Type the event's name, then click Find details under it. Booked55 searches the web and fills in the dates, the location, the cost and a short description, on the web app and the mobile app alike.

• Check what it found — a search can pick up last year's dates or another city's edition. The line under the button names the sites the details were read from; open one to check. Change any field you like.
• Nothing is saved until you click Create Event.
• The name stays as you typed it, and a field the search found nothing for keeps what you had entered.
• A private event (your own lunch, a team meeting) won't be found. Fill those in yourself.
• Each search uses AI credits, like the AI assistant does. It runs only when you click the button.

Configuring recurrence

When you select a recurring event, additional options appear:

• Weekly — Choose which days of the week the event occurs.
• Monthly — Choose the day of the month.
• End condition — End on a specific date, or after a set number of occurrences.

Editing and deleting

From the event detail page or the events list, click the edit button to update any field. To delete an event, click delete and confirm. Deleting an event removes the attendance records but does not delete the linked contacts.

In the mobile app, open the event, tap the … button at the top right and choose Edit event. Events cannot be deleted from the mobile app.

Finding the place on Google. While you edit an event, type the venue's name or address in Location and click Search. Booked55 looks it up on Google Maps and lists up to five matches. Pick one and its name and address are written into Location. You can still type over it, or type a location of your own without searching, such as a meeting link. Nothing is saved until you save the event.

Changing the dates of a single- or multi-day event does not change the attendance already recorded for it: the records keep the dates the event was created with.

Next steps

• Manage event attendance — Add contacts to the attendee list.
• Find new events — Use AI search to discover industry events.